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Workplace Privacy Notice
PRIVACY NOTICE TO CALIFORNIA EMPLOYEES AND JOB APPLICANTS REGARDING THE COLLECTION OF PERSONAL INFORMATION
Southwest Gas Corporation (“SWG” or the “Company”) adopts this Workplace Privacy Notice to California Employees and Job Applicants Regarding the Collection of Personal Information (the “Workplace Privacy Notice”) to comply with the California Consumer Privacy Act (“CCPA”). Any terms defined in the CCPA have the same meaning when used in this Workplace Privacy Notice. This Workplace Privacy Notice applies solely to all job applicants, employees, directors, officers, and contractors (collectively referred to in this Workplace Privacy Notice as “employees”) who reside in the State of California (“you”). Employees with disabilities may access this notice in an alternative format by contacting
SWG-Recruiting@swgas.com
SWG is committed to protecting the privacy and security of personal information. SWG is a public utility that, in the course of its business, asks job applicants, prospective employees, and employees to provide personal information necessary relating to your employment or prospective employment. This Workplace Privacy Notice describes how SWG collects and uses your personal information, the categories of personal information it collects, and instances where the Company may disclose your personal information to third parties. SWG will only collect and process your personal information in accordance with this Workplace Privacy Notice, unless otherwise required by applicable law.
Categories of Personal Information SWG Collects and How We Use It
SWG collects and processes information from you for human resource, employment and benefit administration purposes, and where necessary to comply with any local, state, and federal legal obligations. SWG obtains the categories of personal information listed below directly from you and the information you provide during your job application process, your employee onboarding process, and during the selection of your benefits as an employee. SWG may also obtain a background check and/or consumer report from a consumer reporting agency once an offer of employment is made and as necessary at any time during employment with the Company.
SWG collects and processes information from you for human resource, employment and benefit administration purposes, and where necessary to comply with any local, state, and federal legal obligations. SWG obtains the categories of personal information listed below directly from you and the information you provide during your job application process, your employee onboarding process, and during the selection of your benefits as an employee. SWG may also obtain a background check and/or consumer report from a consumer reporting agency once an offer of employment is made and as necessary at any time during employment with the Company.
SWG collects the following categories of your personal information:
- Personal identifiers you provide when you apply for a job, supply information for your benefits, or in context of your employment with us, such as your first and last name, your address, your email address, telephone number, date of birth, social security number, driver license number, passport number, and/or other government identification numbers, immigration and work authorization status, signature, and username and/or account name. SWG collects this information to make an employment and/or job-related decision that involves you, to fulfill or meet the reason you provided the information as a job applicant or employee, to provide you with employment with the Company, to manage your employment relationship with us and for general employee administration and processing (including employee payroll and benefits administration), and to create, maintain, and secure your online employee accounts with SWG.
- Financial information such as banking information for direct deposit, debit card number, credit card number, tax selections, pay rate, payroll deduction information. SWG collects this information for employee-related human resource administration (including employee payroll and benefits administration), processing work-related claims (for example, insurance or payment claims), and all related accounting and auditing.
- Benefit selection and related information such as your benefit selection, social security number or other government identification number, date of birth, health insurance information, policy number, and selections. SWG collects this information to administer benefit claims and for employee-related human resource administration.
- Protected classification and diversity information such as age, race, color, national origin, citizenship, marital status, physical or mental disability, sex (including gender, gender identity, gender expression), and veteran or military status. SWG collects this information to comply with local, state, and federal laws and regulations and for the Company’s diversity initiatives.
- Professional and employment-related information such as current or past employment history, employee status and title, job evaluations, employment status, work schedule, job assignments, hours worked, training and development information, performance evaluation information, disciplinary and counseling information, and termination information. SWG collects this information to make an employment and/or job-related decision that involves you, to fulfill or meet the reason you provided the information as a job applicant or employee, to provide you with employment with the Company, to assess qualifications for a particular job or task, conduct performance reviews and determine performance requirements, for education, training, and development requirements, and to gather evidence for disciplinary action or termination, for other human resource administration purposes, and to administer and process employee benefits.
- Education information such as education history. SWG collects this information to evaluate and make an employment and/or job-related decision that involves you, to provide you with employment with the Company, to assess qualifications for a particular job or task, conduct performance reviews and determine performance requirements, for education, training, and development requirements.
- Health and Safety Information such as health conditions, if relevant to your employment, job restrictions, workplace accident and illness information, and health insurance policy information. SWG collects this information to maintain a safe workplace, assess your working capacity and make necessary accommodations, administer health and Worker’s Compensation programs, and comply with applicable laws Network activity information and internet activity information on Company-issued computers and personal computers accessing our environments via virtual machine or Microsoft Office 365 applications. SWG may use this information for confidentiality security purposes should confidential and/or proprietary data need to be protected.
- Southwest Gas also collects certain iOS device information when using a Company issued iPhone or if you use a personal phone for Company business through the Company Bring-Your-Own-Device (BYOD) Policy for confidentiality security purposes to be able to erase devices remotely should confidential and/or proprietary data need to be protected.
- Beneficiary Information of your beneficiaries, such as name and contact information, relationship to you, birth date, social security or other government identification number, and any other information necessary to process any benefits claims. SWG collects this information to administer and process any related benefit claims.
- Emergency Contact Information of person(s) you designate as your emergency contact(s) such as their name and contact information, and their relationship to you. SWG collects this information to maintain contact information should an emergency involving you arise during your employment.
SWG will not collect additional categories of personal information or use the personal information collected for materially different, unrelated, or incompatible purposes without first providing you with additional and/or updated notice.
When this Workplace Privacy Notice Does Not Apply to Your Personal Information
Please note that this Workplace Privacy Notice does not apply to your personal information when the Company already protects it under other laws such as the Gramm, Leach Bliley Act (GLBA), the California Financial Information Protection Act, the Health Insurance Portability and Accountability Act (HIPAA), the Fair Credit Reporting Act (FCRA), and/or the Driver's License Protection Act. It does not apply to personal information collected with respect to the products and services the Company provides as a service provider, such as insurance products (e.g., Life, Disability, etc.), investment products (e.g., investment funds, retirement, etc.), and financial planning services, or in the context of business-to-business relationships.
Disclosure to Third Parties
SWG does not sell or otherwise disclose your personal information to any third parties for any monetary consideration. SWG only shares your personal information with service providers to the extent necessary in order to administer employee benefits, including for payment of wages, tax processing, and health insurance, and in connection with its human resource activities. SWG also discloses your information when required to by local, state, or federal law.
Changes to This Workplace Privacy Notice
SWG reserves the right to update this Workplace Privacy Notice at any time and will provide you with a new Workplace Privacy Notice when and if any updates are made. If SWG would like to use your previously-collected personal data for different purposes than those it notified you about at the time of collection, the Company will provide you with notice and, where required by law, seek your consent, before using your personal data for a new or unrelated purpose. SWG may process your personal data without your knowledge or consent only where required by applicable law or regulation.
Last modified: October 16, 2020
